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Why should schools outsource their business services?

Three great reasons to engage a third party for your essential operations

Since the COVID-19 pandemic, there’s a good chance that your school has experienced a fairly significant shake-up in the way you operate. Technology has become a central part of all school operations, efficient software has replaced clunky spreadsheets and paper-based systems, and staff members across the board have been forced to become comfortable with remote work arrangements.

Then, to throw a spanner in the works, The Great Resignation has caused workers from all over the country to reconsider their employment options. Schools are constantly reporting issues with recruiting, onboarding and retaining top quality staff for their essential operations. In a big change for the sector, schools are considering alternatives to the way they operate.

How are schools outsourcing their operations?

Forward-thinking schools are coming up with new and better ways to run their business operations, and outsourcing is a key trend in 2022. Outsourcing is seeking the help of third-party professionals to perform the role of a (formerly) permanent employee. The big difference? Businesses will only pay them for the tasks they require, and can usually flexibly scale the outsourced services up and down, as their needs change.

Your school is likely already familiar with outsourcing many of your operations. From your canteen to your uniform shop to your maintenance department, you likely employ professionals and volunteers from outside of the school to run a number of your essential functions. In this post, we’re going to look at three big reasons why your school should consider outsourcing your business services, such as your financial operations, project management or software implementation. And the best news? You can get started right away.

Let’s take a look!

Benefit #1: You’ll have access to the best expertise

Third-party companies, such as Cole School Experts, invest time and resources into keeping their team knowledgeable and fully aware of the latest best practices. Not only that, but if you invest in a third party who is trained in the education industry, they’ll be able to jump straight in and understand the complexities and intricacies of the school ecosystem.

Outsourcing your operations also means you’ll have access to a wealth of knowledge and experience — not just from one person, but from a whole team of experts. This combined knowledge, along with years of experience working with schools, will give you a serious competitive advantage against other schools in your area.

Benefit #2: You’ll save buckets of valuable time

When you hand over a business service to a team of experts, you’ll find your team has plenty of time to focus on more critical tasks. For example, strong parent relationships are one of the most important parts of running a school — but if your staff’s time is being eaten up by things that could be outsourced, they won’t have time to focus on developing these crucial relationships.

Third-party experts can take these fiddly and time-consuming tasks off their hands and can execute them with little or no oversight from your team. Concerned about the quality of outsourced work? Third parties, particularly financial consultancy firms like Cole School Experts, are completely aware of all financial regulations, privacy and security requirements. No more worrying about compliance or staff oversights!

Benefit #3: You’ll save money

The biggest and best reason to outsource? Your budget.

The truth is, your school likely doesn’t need permanent full-time team members employed year-round. There are busy seasons for schools and incredibly quiet seasons. By outsourcing your business services, you’ll only pay for the work that the third party performs. This means you can scale up your operations in key seasons, and then switch back to a completely in-house team as your work quietens down.

It’s also more affordable to outsource as you’ll have access to top tier talent at a significantly reduced price. There are lots of costs associated with hiring, onboarding and supporting permanent staff members, which can be completely alleviated by outsourcing their roles.

Getting started with outsourcing

Is your school ready to take the plunge and start outsourcing some of your key business processes? Make sure you talk to Cole School Experts. We’ll take the time to understand your school ethos, your goals, and your team environment before we make any recommendations.

Feeling the trauma of a staff member leaving unexpectedly? The Cole team can jump into action, taking over their role until you find their gold-star replacement. We’re happy to partner with you for as long as your project requires — whether you need our help in the short term, or someone to walk alongside you for the foreseeable future. Not only that, we’ll work with you at the end of the project to transition the service back in-house to your school!

We don’t just process data — we proactively complete school business tasks!

Reach out and talk with a friendly member of the Cole team today. We’d love to talk you through all the benefits of outsourcing with us.

Let’s chat!