Liberate your school by allowing the School Experts to manage your Financial Administration.
There are plenty of schools around Australia that don’t have the size or budget to employ a permanent finance team. However, schools can get stuck when they don’t have the professionals required to perform the complex financial tasks that come hand-in-hand with running a school.
In our experience, it’s not uncommon for smaller schools to suffer when a key staff member leaves or their finance systems fall into disrepair. You might be in a similar situation, where you’re unable to recruit the right staff or get a clear picture of your financial situation.
If you’re in this boat, a Virtual Finance Manager with Cole School Experts could be the perfect solution. Virtual Finance Management is a service that looks after your financial tasks through a remote team working in your business environment, on your network, with your data and using the school’s software.
We understand that the education sector is incredibly complex and needs a specialist team to maximize your efficiency. Our team are the experts when it comes to schools, building an individual relationship with each of our clients as we consistently deliver on expectations.
You can think of us as an extension of your team, as we seek to understand your unique objectives and then put our decades of experience in the school sector to work. When you engage Cole, our skilled professionals can quickly get you up and running with the right software and expert advice about your financial requirements.
Our Virtual Finance Management solution can support you to complete:
Virtual Finance Manager is the service of completing all financial tasks required by a School in a calendar year using our resources through technology. For some Schools their location, size and available budgets do not allow for the employment of finance and administration staff with the expertise the tasks require. Where circumstances dictate, engaging a group of skilled professionals who are experts in both the software and the accounting requirements of Schools is a great solution.
Cole’s Virtual Finance Manager can provide all or some financial tasks for your School. These include but are not limited to:
School financial management can be an overwhelming task. Free your administration up to perform more high-value activities by allowing us to take the financial tasks off their plate. Cole School Experts are the specialists you need to sort your school finances, as we can provide you with excellent software advice and practical accounting support.
Ready to get started with a Virtual Finance Manager? Make sure you talk to the friendly and experienced team at Cole School Experts.
We don’t just process transactions — we implement solutions!
Think of us as your school’s personal, in-house accounting firm.
Our people act like a finance team member—handling reporting, budgeting, reconciliations, and finance admin. You simply include us in your workflows.
We start every engagement with a questionnaire and then follow up with a good chat. From there, we work to clarify your challenges and objectives and then scope our virtual services to fill any gaps.
Over the years, we’ve worked with many finance and school management systems. This means, we understand which systems help school finance functions run like a dream, and which ones… don’t.
We’ve never met a system we can’t work with, so if your team is completely committed to your system, we will do everything we can to get it ticking along. In some cases, however, we’ll recommend you make the switch to something better.
We partner with a wide range of respected suppliers in the school sector, so you can trust we’ll give you the best recommendation for your situation.
We work virtually (through email, phone and video calls), but we integrate seamlessly. You’ll feel as if we’re just in the office next door — always ready for a chat!
We stay connected, responsive, and integrated with your school’s team, without needing to be on-site.
In a nutshell, you’ll have access to expert finance support without the overhead.
VFMs give you scalability, continuity, best practice insights and better control of your school’s financial operations in one, easy-to-understand outsourced solution.
If you’ve been asked to participate in a school software review, it’s worth remembering that schools aren’t just evaluating your product.
They’re assessing how you communicate, respond to questions, respect the process, and whether you’re the kind of partner they can trust long term.
If you’re a School Business Manager or Finance Leader, budget time probably brings a mix of emotions.
There’s the pressure of balancing the books, the challenge of planning for the unexpected, and the responsibility of ensuring your school can continue delivering the best possible outcomes for students and staff.
It’s a big job
